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Who Can Manage It

Only syst. admins can configure and adjust the data retention period through configuration keys (/admin/settings/configkeyvalue/ URL of your instance) . Regular admins or end-users have no access to this setting.

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What It Applies To

The configuration key LOG_RETENTION_PERIOD_DAYS defines how long audit logs (LogEntry objects) are kept in their original, identifiable form before being anonymized. ✔️ Impacted data:
  • Audit logs that may contain personal information (e.g. user identifiers, metadata linked to actions in the system).
❌ Not impacted:
  • ML logs (requests, completions, responses)
  • Pipeline events
  • Task results
  • User chat history or conversations
Those elements are not deleted or anonymized by this configuration.

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How It Works

  1. Default Retention:
    • By default, LOG_RETENTION_PERIOD_DAYS is set to 180 days.
    • After this period, audit log entries are anonymized.
  2. Anonymization Process:
    • A scheduled daily job (schedule_all_companies_anonymization) runs across all companies.
    • It triggers the anonymize_company_logs_task().
    • This calls the CompanyDataLogAnonymizationService, which anonymizes old LogEntry objects.
    • The event record is kept, but personal data is replaced with anonymous values.
  3. Important Note:
    • No data is deleted.
    • The database size does not decrease, since anonymization only replaces values without removing rows.
    • The benefit is compliance with data protection regulations (e.g. GDPR), not storage optimization.

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Version Information

  • The anonymization mechanism has been present in the system for several releases.
  • In the Rapid Rabbit release, related fixes improved the overall reliability of scheduled tasks, ensuring anonymization runs consistently.
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